FACILITY PREPARATION
Facility preparation, warm-up and recovery time are included in the overall booking period. Sufficient time should be included within user group bookings to take account of the time required for setting up and clearing away equipment. As an example, the preparation time required for Soccer 7’s training is 10 minutes.
CLOTHING AND FOOTWEAR
All user groups should ensure that correct clothing and footwear are worn for specific activities. Cultural differences and the specific needs of disabled people will be respected. Appropriate footwear should be worn on the astro pitch – see sign at gate for details.
EQUAL OPPORTUNITIES
South Skye Community Campus (SSCC) have a policy of equal opportunity for all regardless of gender, ability, ethnic or cultural background. Bookings are accepted on the understanding that user groups conform to SSCC policy.
CONDUCT
Facility users will be held responsible for damage to equipment/fittings/furnishings and premises unless deemed to be reasonable/acceptable wear and tear. Facilities should be left in good order and a safe condition. Bookings are accepted on the understanding that management regulations concerning the safety and convenience of players and spectators are observed.
EVACUATION
User groups should familiarise themselves with the evacuation procedures of the venue. In the event of any emergency situation, arising advice and directions from venue staff should be strictly adhered to.
ADVERSE WEATHER
In the event of extreme or adverse weather affecting the pitch, SSCC may contact the hirer to cancel bookings at short notice for that particular day(s)
SMOKING POLICY
SSCC has a policy of ‘no smoking’ in campus facilities. E-cigs are also prohibited. Bookings are accepted at SSCC facilities on condition that the policy is adhered to by user groups.
FOOD & ALCOHOL
No food or alcohol to be consumed within the confines of the fenced astro pitch area. Just water.
RATIOS
User groups are responsible for ensuring that there are sufficient helpers/leaders/officials on duty to safely control an activity. Venue ratios for specific facilities/activities must be adhered to. Failure to comply with designated ratios is considered a breach of Health and Safety.
CHANGE OF USE
A user group may not use a particular facility for any purpose other than that agreed at the time of booking. An approved user group may not sub-let a facility without prior approval from management staff.
ADVERTISING
User groups must involve venue management in early discussions on advertising and the display of publicity material. Refusal of the display may result when prior approval has not been granted.
SALES
SSCC can refuse user groups the right to display saleable items when the facility already exists for purchase e.g. vending machines, cafe, etc. But please contact to discuss your ideas.
EQUIPMENT
SSCC ask that all equipment is respected and any damage or defects are reported. All goals should be replaced back to the far ends of pitch. Safe handing of any and all equipment, users should ensure they are familiar with how the equipment operates, ask for training if they are unsure, put the equipment back as they found it. SSCC accept no liability for any injuries incurred while using or moving any of the supplied equipment.
HEALTH AND SAFETY
It is the responsibility of the user group to ensure that any potential risk associated with an activity is minimised. Venue management staff reserve the right to terminate any activity where SSCC consider the situation is unsafe and in breach of Health and Safety regulations. In such circumstances, no refund will be offered. User groups should report accidents, near accidents or dangerous occurrences to SSCC as soon after the incident as possible.
SECURITY
CCTV is in operation on site. User groups should note that SSCC does not accept responsibility for the loss of personal belongings, etc.
ADVANCE BOOKINGS
Organisations/clubs are invited to book online for what pitch they require listed on the booking website. Payment is required when booking online. Bookings can be made one year in advance. Bookings are at the discretion of the management team.
PAYMENTS/CANCELLATIONS
All payments must be made in full online prior to the start of the activity session. Invoicing is only available by prior arrangement. Unless the following timescales are observed a full facility charge will be levied in the event of cancellation by the hirer.
- Large events – two weeks prior notice
- Block bookings – seven days notice
- Casual bookings – 48 hours notice.
SSCC reserves the right to cancel a booking or withdraw facility hire. Advance notice will be given should such a situation arise.
MAJOR EVENTS
High priority events such as National or Regional Championships may be booked one year in advance or longer by agreement with SSCC. Where spectators are expected, details must be discussed in full at least four weeks prior to the event. Within the same time scale, risk assessments etc. must be finalised for the specific major event.
CONDITIONS
The following are required to be email to astro@southskyecampus.org when you first book. Please also email updates at the start of each year:
- Copy of your current Club’s Constitution to be handed in.
- Copy of the public liability insurance certificate of £5 million.
- Copy of your Safeguarding Policy.
- Copy of qualifications for coaches.
LEADERS QUALIFICATIONS
It is the responsibility of the group to satisfy SSCC that leaders/coaches possess qualifications that are appropriate for the level of activity detailed on the booking. See above conditions.
GOOD PRACTICE GUIDELINES FOR THE PROTECTION OF VULNERABLE GROUPS
- When letting its facilities to a third party, SSCC has no legal responsibility under the Protection of Vulnerable Groups (Scotland) Act 2007 {referred to as the PVG Scheme) for vetting the third party’s employees or volunteers. The organisation or individual taking the let is responsible for complying with the Act Determining whether to vet volunteers or staff should be based on a risk assessment by the responsible organisation and what action to take in relation to information contained in a disclosure certificate is similarly the responsibility of that organisation. Determining whether to vet volunteers or staff should be based on a risk assessment by the responsible organisation, and what action to take in relation to information contained in a disclosure certificate is similarly the responsibility of that organisation.
- SSCC does not have a regulatory role with regard to groups/individuals letting SSCC facilities. SSCC support safe and supportive environments for all its user groups, especially children and those working with them. Good practice guidelines, in terms of Protection of Vulnerable Groups (Scotland) Act 2007 (referred to as the PVG Scheme). The safety and protection of children and vulnerable adults are to be of the highest standard possible. For further information please contact a member of SSCC Team.
- In order to ensure that the organisation/let that you represent has taken appropriate steps to maximise the safety of children you are required a copy of your PVG scheme certificate.
- SSCC will not be held responsible for the any personal items while using the facility i.e. All property left at owners risk. SSCC accept no responsibility for any property being used on these premises.
AGREEMENT
By booking our facilities you are agreeing to abide by South Skye Community Campus’s hire & users Terms & Conditions as above.
Any questions email pitch@southskyecampus.org